VENDOR REGISTRATION/EXHIBIT POLICIES
VENDOR
REGISTRATION/EXHIBIT POLICIES
“We
Are Family” Car and Bike Show
Exhibitor must provide own
furnishings. No exhibits may be over
eight by ten feet and must not interfere with any other exhibit. Any deviation
from this policy must be approved in advance by the Producer and may necessitate
placing the exhibitor in another location. All exhibits must be completed before
EXHIBIT
SPACE AGREEMENT
Please accept my Commercial Exhibit at
the “We Are Family” Car and
Bike show.
My
firm’s name and space requirements are as follows:
Company: _____________________________________________
Contact Title: ______________________________________________
Phone: _____________________________ Fax: ______________________________
Email
Address: ___________________________________________________________
Address:
Georgia Seller’s Permit Number: _________________________________
(mandatory in
Products/Services:
________________________________________________________________
EXHIBIT
SPACE REQUIREMENTS
Exhibit booth space is rented at
$25.00/space or $40 for 2 spaces. Each
space will be approx. 8’ x 18’. Additional connected space can be rented if
space is available. See diagram to see spaces available. Choose
your space -
Choice 1 - ______
Choice 2 - ______
PAYMENT
Make check or money order payable
to:
Haven
House
Attn:
“We Are Family” event
Please review information, policy and
terms of this agreement before signing below. Your signature indicates you agree
to comply with terms of this agreement between
Signature:
_______________________________________ Date: _________________
Print Name: Title:
_________________________________________
Set-Up
Hours:
Saturday, July
Show
Hours:
Saturday, July
Move-Out
Hours:
Saturday, July
CLEANING
Exhibitors must keep space clean
and presentable to Public. Exhibitor is responsible for all clean up including
trash removal.
STAFFING
OF EXHIBIT SPACE
Your space must be staffed during
all Show hours. The Producer does not allow poster or calendar person staffing
in suggestive attire to work in booths at any time.
LABOR
OR BOOTH MATERIALS
Show Management does not supply
any labor or materials for Exhibitor.
SECURITY
The Producer provides security and
will exercise reasonable precaution for protection of property of exhibitors,
but assumes no responsibility for loss or damage incurred during rental period.
SOUND
DEVICES
Sound amplification devices may be
installed with prior approval of Show Management. Amplified solicitation above
normal tone of speaking voice WILL NOT
be allowed. Objectionable sound and lyrics will not be tolerated.
SUBLETTING
OF EXHIBIT SPACE
Subletting of exhibit space is
prohibited.
SOUVENIR
POLICY
No merchandise that has Show name,
logo or artwork will be sold without prior written approval of the Producer (HCFVTF)
and Show Management (HCFVTF).
No exhibit or portion thereof may
be removed until closing of Show at
TERMS
AND CONDITIONS:
INDEMNIFICATION
Exhibitor agrees it will
indemnify, hold and save HCFVTF and
Hooters whole and harmless of,
from and against all claims, demands, actions, damages, lost, cost, liabilities,
expenses and judgments recovered from or asserted against HCFVTF and Hooters on account of injury or damage to person or
property to the extent that any such damage of injury may be incident to, arise
out of, or be caused, either proximately or remotely, wholly or in part, by an
act, omission, negligence or misconduct on the part of the Exhibitor or any of
its agents, servants, employees, contractors, patrons, guests, licensees or
invitees of any law, ordinance or governmental order of any kind, or when any
such injury or damage may in any other way arise from or out of the use by
Exhibitor, its agents, servants, employees, contractors, patrons, guests,
licensees or invitees of the space leased hereunder. Such indemnification of HCFVTF
and Hooters by Exhibitor shall be effective unless such damage of injury may
result from the sole negligence, gross negligence or willful misconduct of HCFVTF
or Hooters. Exhibitor covenants and agrees that in case HCFVTF
or Hooters shall be made party to any litigation commenced by or against
Exhibitor or relating to this Agreement or to the booth space hereunder, then
Exhibitor shall and will pay all costs and expenses, including reasonable
attorney fees and court costs, incurred by or imposed upon DCE by virtue of any
such litigation.
PROPERTY
DAMAGE
Neither HCFVTF, and Hooters, and Exhibitor shall be responsible for any loss
of damage to property of other party hereto including, but not limited to loss
or damage occasioned by theft, fire, smoke, acts of God, public enemy, riot,
civil commotion or other insurable hereto with respect to any such loss or
damage. It shall be the responsibility of HCFVTF, Hooters, and
Exhibitor, respectively, to secure their own insurance or otherwise protect
themselves and their property against any such loss or damage.
CONDITION
OF RETURNED SPACE
At termination of this Lease
Agreement, Exhibitor shall at once surrender possession of space and deliver
same in clean condition.
In event space leased or any
portion thereof is not available for occupancy upon commencement or during the
term of this Agreement due to fire, casualty, acts of God, strikes, national
emergency, or any other cause beyond control of HCFVTF and Hooters; this Agreement and obligations of HCFVTF,
Hooters, and Exhibitor hereunder
shall terminate, and Exhibitor hereby waives any claim against HCFVTF
or Hooters for damages by reason of such termination, provided, however,
that any unearned portion of the Lease fee due hereunder shall abate, or, if
previously paid, shall be promptly refunded by HCFVTF to Exhibitor.
BINDING
EFFECT
This Agreement shall be binding on
and inure to the benefit of the parties and heirs, personal representatives,
successors, and assigns.
Except with the other party’s
prior written consent, a party may not assign any right or delegate any duties
under this Agreement.
If any suit or action is filed by any
party to enforce this Agreement or its subject matter, the prevailing party
shall be entitled to recover reasonable attorney fees incurred in preparation or
in prosecution or defense of such suit or action as fixed by the trial court,
and if any appeal is taken from the decision of the trial court, reasonable
attorney fess as fixed by the appellate court.
This Agreement may be amended only
by an instrument in writing executed by all parties.
ENTIRE
AGREEMENT
This Agreement sets forth the
entire understanding of the parties with the respect to the subject manner of
this Agreement and supersedes any and all understandings and Agreements, written
or oral, between the parties with respect to such subject manner.
EXPENSES
Each party shall bear its own
expenses in connection with this Agreement and the transactions contemplated by
this Agreement.
This Agreement shall be governed
by and construed is accordance with the laws of the State of